Policy & Project Specialist

About Us

VicTrack is the custodial owner of Victoria’s rail transport land, assets and infrastructure. We work to protect and grow the value of the portfolio, to support a thriving transport system and make travel and living better for all Victorians. With much of our asset portfolio dedicated to rail transport – our land, infrastructure, trams, trains and telecommunication networks – our focus is on strategic asset management and supporting the delivery of better transport solutions.

When you join VicTrack, you'll become part of an organisation that celebrates the diverse backgrounds, perspectives, and life experiences of our people. We are committed to fostering a workplace that mirrors the diverse communities we serve. Everyone is welcome to apply for a role at VicTrack and we encourage open discussions about any adjustments you might need during the recruitment process or within the role. If you have a disability or specific access requirements, please let us know how we can offer you additional support.

Benefits

• 17.5% leave loading
• Flexible work environment | hybrid work 2 x days in office, 3 x days WFH
• Stable work environment - Victorian Government state-owned enterprise
• Comprehensive health & wellness programs
• Free access to on-site gym and end of trip facilities
• Training and development opportunities to help you grow and develop your career

The challenges of our fast-growing sector put our people at the front of some of Victoria’s most exciting projects in telecommunications, property development and project delivery – with job opportunities as diverse as our organisation.

The Role

The Policy & Project Specialist is responsible for the strategic development, scheduled review, and governance of all People & Culture policies and procedures. This role provides expert practical advice and guidance to the P&C team as well as managers and employees to ensure that VicTrack's employment frameworks remain relevant, reflect best-practice people management, and comply with all legislative requirements.

Please note, this is a 6-month fixed term contract.

Key Responsibilities:

• Lead the research, development, and review of P&C policies, procedures, and frameworks to maintain business relevance and support the overarching P&C strategy.
• Assess the legal and regulatory landscape to ensure all P&C policies and procedures are compliant with new and existing legislation.
• Lead the assurance and governance of P&C policies, providing expert interpretation and guidance on policy application and administration.
• Conduct detailed research, gather feedback and conduct analysis to identify inconsistencies between day-to-day operations and existing policies, recommending evidence-based solutions to streamline processes.
• Provide project management and coordination support across a range of P&C and Future Ready initiatives, including planning, tracking, documentation and reporting. Work closely with P&C Senior Managers, in specialist teams to support the effective implementation of people initiatives.
• Collaborate across the P&C team to ensure policies and / or specifically set projects are clearly scoped and understood, well-researched, and fit for purpose solutions are developed from the perspective of both managers and employees.
• Prepare high-quality briefing papers and submissions on P&C policy / project matters for P&C Senior Management, Executives, and relevant Committees.

Qualifications:

• Tertiary qualifications in Human Resources, Business Management, Psychology or a related field.

Knowledge & Experience:

• Proven experience in the development, interpretation, and implementation of complex HR policies and procedural frameworks within a large organisation.
• Demonstrated ability to conduct detailed research and evidence-based analysis to address policy issues and inform decision-making.
• Sound knowledge of contemporary HR practices and relevant employment legislation used to ensure policy compliance.
• Excellent written and verbal communication skills, with a proven ability to convey complex policy issues in simple, business-focused terms.
• Strong interpersonal skills with the ability to build effective networks and collaborate across teams to deliver policy outcomes.
• Excellent organisational and problem-solving skills, with the ability to work independently and manage multiple policy reviews simultaneously.
• Demonstrated experience providing project management or project coordination support across complex initiatives.
• Proven experience supporting organisational change or transformation initiatives, with the ability to work effectively across multiple workstreams and stakeholders.

To Apply

***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT

If you are interested in this exciting opportunity with us, please click apply and submit your resume in PDF format only. All applications are strictly confidential.

We are proud to be recognized by WORK180 as an employer of choice for women. Explore the WORK180 website to learn about our benefits and policies. Research shows that 60% of women and underrepresented groups may decide not to proceed, even after drafting an application. We believe diversity strengthens every team, so even if you don't meet every qualification, we still encourage you to apply!

Offer of employment is strictly subject to successful background (pre-employment screening) and criminal history check. VicTrack is an equal opportunity and human rights employer.

Closing Date: 10/06/2026

***PLEASE ONLY SUBMIT YOUR RESUME AND/OR COVER LETTER IN PDF FORMAT